This has been updated from our 2010 plans and may include some errors particularly re who is prepared to help - Viv has skimmed over it and made many changes.
7am team to meet to set up Marquees, BBQs and Tables/Chairs
Who?: Elizabeth, Viv, Brian, Gemma, Jasmine, Rose, Lily Others?
Establish routine of serving
Proposed Program 8am Welcome
Guides to open with Colours - Gemma to call - 3 Girls required last year it was Molly, Jasmine & Mackenzie
National Anthem (Who to lead?) All girls together & Raising of Flag
Australia Day Message from State Commissioner - Hayley Martin to read (Jasmine wrote the letter)
Guest Speaker June Cameron
Presentation of BP
Thankyou flowers presentation (by 2 Guides)
Video of Coonabarabran Guides 2010
Grace
Selling of breakfast tokens (2 Guides) Serve Breakfast (Need 5 volunteers - Brian,
Serving of Juice (Younger Guides)
Serving of tea/coffee - Gemma & older Guides
Proposed Menu
Egg & ham Rolls, Lamingtons, Tea/Coffee Juice
Cost $5
Planning
Task
Date Due
Description
Who responsible
Comment
Bakery Order
10 dozen Lamingtons,
10 doz Roll - for muffins
placed on plates
Rolls to be opened
MAKE SURE FOODS STUFFS ARE FRESH NOT FROZEN
Food Purchasing
Eggs - 9 dozen eggs
Ham on bone
Juice - (see note 4x2lt Berri Juice)
Sauce - BBQ & Tomato 2 of each (unless @ saleyards)
Serviettes need to buy (100 for $1 at Wworths) 200
Salt & Peppers (need to check)
cups - plenty
Tea -
Margarine -
Coffee
Milk - 2L normal, 2 L UHT (+2 extra UHT )
1Kg sugar
Plastic plates -
Oil -
Anna to slice ham prior
Nice stuff this year
Liz has 2 lge bottles of sauces
Have plenty
Have plenty
Have plenty
enough
Need another packet
plenty
What about disposable gloves if handling food? Yes we have plenty
Water coolers at hall but we may need water as the hall water is yuk
Need 2x 100
Have plenty of plastic cutlery
Mow lawn around guide hall
Needs to be done weekend or Monday just prior to Australia Day
Robyn & Kerry to do on Sunday prior to Australia Day - We need to rake before weekend and weed. Viv organising a team for early Friday morning. Liz won't be there but I have vaccuumed and cleaned bathroom.
Hall layout
Sunday prior
9 tressles in Guide shed
4 tables in hall
2 other tressle tables in guide shed
Anna 20 bring 2 trestle tables
Chairs - 81 chairs plus 20 chairs from Anna
Tables set up by - Vivian Evans
Liz Betts
Igloos - for juices Elizabeth?
2lge/2small, 1ce blocks for the igloos
Urn
Set up Viv, & Elizabeth & Anna
Set up projector and screen & speakers for the movie
Check speaker system (do we need?)
(Do you know how to work it??)
Thinking chairs indoors for presentations
Tables under marquees for eating
Anna has about 20 chairs & 2 trestle tables (sw club has more if needed)
Powerpoint display
25/1/09
Borrow and set up projector and lap top for display of photos and presentations
Viv to collect Monday
Tables laid
Table cloths (in hall)
Decorations?? - Australia flags, gum nuts?? Can we reuse last years? yes
Liz working on decorations
A variety of tablecloths at the hall..
Matrons Grp has table cloths - can hire at cost of drycleaning
Marquees
7am 26/1/09
Need a team to set up on the morning (at least 4 people)
Selling of meal tokens
As people line up for breakfast
$5 per head
Need tokens
2 guides -
Need decision on Guides and certain people not paying - given tokens for their work
Workers and Guides do not pay for brekky
Anna has cash box
Liz has tokens organised
Set up BBQ & bain marie
Gas bottles etc need to be checked
Need Bain marie from Denise
Can use Dream pots
Anna to bring hers BBQ and Utensils Melissa to bring her BBQ & utensils
Elizabeth has purchased BBQ and gas bottle
Anna picked up Bain marie from Denise & will coordinate to leave at guide hall - Done
Who to lead National anthem?
Gemma & all Guides
Presenter of gifts
Who to lead Grace
Choice of Grace (last year hark to the chimes)
Not Johnny Appleseed
Serving of drinks
Serving cold drinks during line up and serving of meal
Taking orders of coffee/tea after meal consumed
Guides
Senior guides making orders
Older Gumnut guides taking orders and carrying back to guest
Cooks
Eggs
Ham
Brian Evans - agreed :-)
Anna?
Melissa?
Greg?
Evaluation: We need to make a banner to advertise the event.
Need to buy egg circles
Estimate breaky to be served at 9am.
Need Grace cards at hall.
Need more Plastic plates
For one igloo, we need 4 2lt breaky juice (Berri) mixed with 1 water and a large ice block.
Australia Day down at Neilson Park Have you organised this?????? We need to organise flags.
Colour Party - Last Year - Gemma Evans & Escorts Mackensie Newton and Jasmine Evans
Bev Rayner as support?
Need to check protocol regarding Indigenous flag raising -
Last year - Practice 3pm Monday afternoon - Meet at Guide Hall Bev to take girls down to
This has been updated from our 2010 plans and may include some errors particularly re who is prepared to help - Viv has skimmed over it and made many changes.
7am team to meet to set up Marquees, BBQs and Tables/Chairs
Who?: Elizabeth, Viv, Brian, Gemma, Jasmine, Rose, Lily Others?
Establish routine of serving
Proposed Program
8am Welcome
Guides to open with Colours - Gemma to call - 3 Girls required last year it was Molly, Jasmine & Mackenzie
National Anthem (Who to lead?) All girls together & Raising of Flag
Australia Day Message from State Commissioner - Hayley Martin to read (Jasmine wrote the letter)
Guest Speaker June Cameron
Presentation of BP
Thankyou flowers presentation (by 2 Guides)
Video of Coonabarabran Guides 2010
Grace
Selling of breakfast tokens (2 Guides)
Serve Breakfast (Need 5 volunteers - Brian,
Serving of Juice (Younger Guides)
Serving of tea/coffee - Gemma & older Guides
Proposed Menu
Egg & ham Rolls, Lamingtons, Tea/Coffee Juice
Cost $5
Planning
10 doz Roll - for muffins
Rolls to be opened
Ham on bone
Juice - (see note 4x2lt Berri Juice)
Sauce - BBQ & Tomato 2 of each (unless @ saleyards)
Serviettes need to buy (100 for $1 at Wworths) 200
Salt & Peppers (need to check)
cups - plenty
Tea -
Margarine -
Coffee
Milk - 2L normal, 2 L UHT (+2 extra UHT )
1Kg sugar
Plastic plates -
Oil -
Nice stuff this year
Liz has 2 lge bottles of sauces
Have plenty
Have plenty
Have plenty
enough
Need another packet
plenty
Water coolers at hall but we may need water as the hall water is yuk
Need 2x 100
Have plenty of plastic cutlery
Viv organising a team for early Friday morning.
Liz won't be there but I have vaccuumed and cleaned bathroom.
4 tables in hall
2 other tressle tables in guide shed
Anna 20 bring 2 trestle tables
Chairs - 81 chairs plus 20 chairs from Anna
Tables set up by - Vivian Evans
Liz Betts
Igloos - for juices Elizabeth?
2lge/2small, 1ce blocks for the igloos
Urn
Set up projector and screen & speakers for the movie
Check speaker system (do we need?)
(Do you know how to work it??)
Tables under marquees for eating
Anna has about 20 chairs & 2 trestle tables (sw club has more if needed)
Decorations?? - Australia flags, gum nuts?? Can we reuse last years? yes
A variety of tablecloths at the hall..
Need tokens
Workers and Guides do not pay for brekky
Anna has cash box
Liz has tokens organised
Need Bain marie from Denise
Can use Dream pots
Melissa to bring her BBQ & utensils
Elizabeth has purchased BBQ and gas bottle
Taking orders of coffee/tea after meal consumed
Senior guides making orders
Older Gumnut guides taking orders and carrying back to guest
Ham
Anna?
Melissa?
Greg?
Need to buy egg circles
Estimate breaky to be served at 9am.
Need Grace cards at hall.
Need more Plastic plates
For one igloo, we need 4 2lt breaky juice (Berri) mixed with 1 water and a large ice block.
Australia Day down at Neilson Park Have you organised this?????? We need to organise flags.
Colour Party - Last Year - Gemma Evans & Escorts Mackensie Newton and Jasmine Evans
Bev Rayner as support?
Need to check protocol regarding Indigenous flag raising -
Last year - Practice 3pm Monday afternoon - Meet at Guide Hall Bev to take girls down to